Dealing with cash transactions

You may frequently pay for things with cash, in which case these transactions aren't tracked by the transactions imported from a Bank Feed or transaction file.

In this case, you may want to create a cash account in PocketSmith to track these transactions.
Steps to create a cash account

1. Go to the Accounts menu and select Account Summary

2. Click on New bank in the sidebar (Creating a new bank will mean that you can have different currency cash accounts together)

3. Enter a name, choose a currency for the bank account and select 'Accounts from a file import', then click the Save button

4. Enter the name of the cash account, select its currency, add an opening balance, leave the account type as 'Bank', then click the Save and continue button

5. As you aren't uploading a transaction file, you can click on the X to close the modal

6. You now have a new cash account to record your cash transactions in PocketSmith

Adding transactions and other notes for cash accounts

You can now add transactions to your cash account using the manual input option, see the article: Manually add transactions

When you withdraw cash from one of your bank accounts, you will want to treat this as a transfer to your cash account.

This means that you need to create a manual transaction in the cash account to the value of the amount of cash your withdrew from your bank account. For example, if your bank statement has ATM Withdrawal, ($20.00) - then you need to enter Cash deposit, $20.00 into your cash account. Both transactions will also need to be marked as a transfer.

As such, the amount of money you have in your wallet should equal the balance of your cash account.


  1. Transactions page overview
  2. Importing transactions into PocketSmith
  3. Dealing with cash transactions
  4. Manually add transactions to an account
  5. Deleted transactions keep returning
  6. Export specific transactions
  7. Searching your transactions
  8. Editing Saved Searches, Filters and Category Rules
  9. Delete a Saved Search, Filter or Category Rule
  10. Find the original merchant name for a transaction
  11. Dealing with transfers between accounts
  12. Change the order of Saved Searches, Filters and Category Rules
  13. Transactions with "&amp" in the merchant name
  14. Transactions page pie chart
  15. Remove transfers from the transactions pie chart
  16. Exporting all of your transactions
  17. Viewing all the transactions in a category
  18. Categories changing back or disappearing on some transactions
  19. Transactions uncategorized when imported from Live Feed
  20. Pending transactions from the Live Feed
  21. Allowing re-import of deleted live bank feed transactions
  22. Brackets around negative values
  23. Move transactions to another account
  24. Reviewing imported transactions
  25. Marking transactions as transfers
  26. Splitting a transaction
  27. Deleting a transaction
  28. Using Filters to automatically categorize and edit transactions
  29. Edit a transaction
  30. Edit many transactions in bulk
  31. Using Category Rules to automatically categorize transactions
  32. Send business expenses to Xero
  33. How to use Labels for transactions
  34. Error message about Account Code, when sending transaction to Xero
  35. Add Labels to transactions
  36. Rename or delete a Label
  37. Changing the merchant name of a transaction
  38. Categorize your transactions
  39. Remember a category for a merchant
  40. Stop new categories from automatically appearing
  41. Restoring the original merchant name to a transaction
  42. Find and edit the Filter that was applied to a transaction
  43. Categorize items page

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